Backend PMO Operations

At Tektalk, we help your organization manage your backend PMO operations as an extended arm of your PMO office. Your day-to-day tasks are supported by our team, which involves in various activities aimed at supporting the organization’s projects and ensuring their successful delivery.

Here's an outline of typical tasks performed by the back-office PMO

Project Coordination

Coordinate project activities, resources, and timelines to ensure alignment with organizational goals and objectives.

Schedule and facilitate project meetings, including kick-off meetings, status updates, and milestone reviews.

Update Project Plan on a regular basis by communicating with the project team.

Documentation Management

Maintain project documentation, including charters, plans, schedules, and status reports, in a centralized repository and keep them updated.

Ensure documentation is up-to-date, accurate, and accessible to relevant stakeholders and send reminders as required and appropriate.

Risk and Issue Management

Identify, assess, and track project risks and issues, and develop mitigation and resolution plans as needed.

Escalate critical risks and issues to appropriate stakeholders and leadership for timely intervention.

Resource Allocation

Coordinate resource allocation across projects based on availability, skill sets, and project priorities.

Monitor resource utilization and identify potential bottlenecks or conflicts.

Performance Monitoring

Track project performance against established baselines, including scope, schedule, budget, and quality metrics.

Analyze performance data to identify trends, variances, and areas for improvement.

Communication Management

Facilitate communication channels between project teams, stakeholders, and leadership to ensure transparency and alignment.

Distribute regular project updates, status reports, and key deliverables to relevant stakeholders.

Quality Assurance

Implement quality assurance processes to ensure project deliverables meet established standards and requirements.

Conduct quality reviews and inspections to identify deviations and ensure adherence to project objectives.

Change Control

Manage change control processes to assess and approve requested changes to project scope, schedule, or budget.

Document and prepare change requests, assess impacts, and communicate decisions to stakeholders.

At Tektalk, we are here to help, be it either to set up you entire PMO office, or as a support arm vastly extending your capabilities at a reasonable cost, backed by expertise and a promise to deliver. To know more about our offering, please schedule an appointment, and we will be glad to share our thoughts and how we can help out.